The Houston Area Miata Club Last Revision Date: April 29, 2001
Name and Principle Office
The principle name of the Club shall be MIATAMANIA, the Houston Area Miata Club. The principle office shall be at the residence of the President.
General Objectives and Powers
The general objectives of the Club shall be to increase the enjoyment of owning a MIATA by the exchange of educational information and by engaging in such automotive and social events as may be agreeable to the members.
The club shall be empowered to do all things and conduct business necessary to carrying out or attaining its objectives.
Logo and Emblem(s)
These shall be provided in Attachment A.
Member shall be defined as one paid membership. Co-Pilots of members are also considered members and shall have full voting privileges.
Members shall be considered in good standing if they have currently subscribed to the dues of MIATAMANIA.
Membership dues are good for one year and are renewed each year from the date of joining.
Directors and Officers
The officers of the Club shall be: President, Vice-President, Secretary, and Treasurer. They shall each serve for one year terms.
The Board of Directors shall be made up of the four officers above and additional members as follows: The Immediate Past President, the Membership Chairman, Activities Chairman, Editor of the Newsletter, and two members at large appointed by the Board. All members shall serve on the Board for one year terms.
The Board of Directors shall be members who shall establish policies and practices which allow for the proper conduct of Club affairs in compliance with these Bylaws.
The President shall be the principal executive officer of the Club and shall be responsible to preside over all business meetings of the Club or to delegate an alternate as desired and deemed appropriate. It is a condition that the Club officers provide assistance and support to the President in the discharge of Club policies, functions and business. The President will retain the responsibility to see that the spirit and intent of the Club matters is fulfilled and implemented according to the policies established by the Board of Directors.
The Vice President shall assume the duties of the President in the event of the President's absence and shall undertake such duties as the President may assign or delegate.
The Secretary shall be responsible for the maintenance of the Club records.
The Treasurer shall be responsible as the custodian of the Club funds, and shall be responsible for the receipts, collection and disbursements as well as maintaining appropriate financial records of the Club. The Treasurer shall publish a brief financial summary in the Club newsletter on a bi- annual basis.
The Activities Chairman shall assist and coordinate scheduled events and will support the Event Committee as required.
The Membership Chairman shall have the responsibility of handling all matters relating to membership, membership records, and updating the official Club mailing list, as well as distributing official membership badges. The official Club mailing list shall be distributed to all officers and the newsletter editor to facilitate Club mailings and member communications.
The Editor shall have the responsibility for production and distribution of the Club newsletter and may solicit an associate to recruit written articles and/or authors of events in relation to production deadlines.
The Board of Directors shall meet as necessary to conduct Club business.
No member, officer or director shall have more than one vote at any time, regardless of how many offices they hold. Simple majority shall prevail in Board meetings.
Elections and Duration of Terms
The officers shall serve one year terms starting May 1 of the year of which they are elected to April 30 of the following year.
Prior to the March meeting, the Board of Directors shall appoint a nominating committee of three (3) members for the purpose of selecting candidates (two or more) for the next term. only members in good standing will be eligible for office. Each nominee will be notified of their selection prior to the March meeting by the nominating committee. The proposed slate of nominees shall be presented to the membership at the March meeting. After each nominee has had a chance to accept or decline nomination, additional nominations will be solicited from members in attendance. only members present at the March meeting may be nominated in this manner. once the ballot has been finalized, the nominating committee will solicit qualification data from each officer candidate. The ballot will provide space for write-in candidates. The Membership Chairman shall be responsible for generating the official ballot and list of candidate qualifications.
Voting shall occur at the April general meeting. Members wishing to vote and unable to attend the April meeting can request an absentee ballot and the list of candidate qualifications from the Membership Chairman. Absentee ballots may be mailed in to the Membership Chairman or brought to the April meeting. Ballots received in the mail must be signed by voting member(s) and must be received by the Membership Chairman 2 days before the scheduled election to be valid. The collection and tabulation of votes will be conducted during the April meeting by the nominating committee. After the election results have been finalized and announced, the new officers and the previous officers will meet for the purpose of turnover of records and other matters. This hand over shall be completed by April 30.
If a vacancy of the Board appears, the rest of the members of the Board will elect an alternate to fill the unexpired position for the current balance of term.
A quorum at the general meeting shall consist of 15% of the membership in good standing. Simple majority of the quorum shall prevail.
Notice of a meeting shall be given at least 7 days prior.
A quorum of the Board of Directors shall be a simple majority of those having voting privileges and in attendance.
Special meetings of the members may be called by the President, the Board of Directors or a group of the membership via petition signed by not less than 10% of the membership.
The Club's fiscal year shall be Calendar year.
Obligations and Indebtedness
Obligations or indebtedness in the name of the Club shall be incurred only for the general benefit of the entire membership and by authorization of the Board of Directors, and no personal liability shall result from action so taken.
Obligations or indebtedness incurred, other than as provided herein, shall be the sole responsibility of the person incurring them.
Limitation of Club's Liabilities
MIATAMANIA, including Club Officers and the Board of Directors, are not liable for personal injury or damages resulting from an accident associated with any sanctioned Club event. Each event participant will be asked to sign an affidavit acknowledging this exclusion of Club liability. Participants unwilling to sign this waiver of liability will not be permitted to participate in the event.
Revisions to the By-laws
Revisions to the above By-laws must be discussed and reviewed thoroughly by Board Members and then presented to the MIATAMANIA Membership for final approval and acceptance.